Why Most Meetings are a Waste of Time
www.arrivatollc.com – As I get older and (hopefully) wiser, I have been more guarded of my time. My views have evolved on time set aside for meetings.
While I believe the importance of an in-person meeting remains a timeless fundamental to business, most meetings held are a waste of time.
Meetings are often distracted, not well-prepared, drag on, and often emotion.
Here is what I like to do.
I always like to set an agenda, keep the meetings to a reasonable time, and have a set goal coming out of the meeting.
If the meeting involves laying out some new agenda that might raise emotions, I will often have short, informal discussions ahead of time with members of the meeting to discuss what I might be thinking, prepare people for potential changes coming, and gather early feedback.
This will help minimize any knee-jerk emotions and keep the upcoming meeting productive.
I also want to make sure that we do not allow anyone to monopolize a meeting. That is also one reason I also like a lot of short, informal discussions at the individual level. I also like to make sure that we create time limits if we ask for everyone’s feedback around the room. It eliminates the more alpha people in the room from dominating the discussion and also allows me to facilitate discussion on a thought brought up to me directly from one of the quieter people in the room.
Lastly, every meeting some end with a specific commitment or action.
This is why most meetings never result in execution.
There should be a clear call to action or measurable result to come out of a meeting with a clear channel of accountability established.
As an example, if we come to the conclusion that we need to establish a more efficient process to lease up units, there should be a clear protocol on how this will be accomplished and when we specifically will evaluate whether the objective is being executed.
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